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By Iwan Prys Williams
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Additional resources for Computers and Arts Management
The three most important are AND, OR and NOT, as in — list all the people who live in Leeds AND are interested in ballet — list all the people who either live in Leeds, OR are interested in ballet (or both ie the first list) — list all the people who live in Leeds and who are NOT interested in ballet (perhaps because we have already mailed the ones who are) The programs will perform a check for duplication when a new name is entered. This is done by checking certain significant parts of the entry, for example, the program might check the first four letters of the surname, the telephone number and the postcode.
However, it will permit sales analysis for all organisations which sell tickets to admit the public. Essentially it is an elaborate series of sort routines. This concept, which has been alluded to earlier and will recur in the context of the Mailing List, may require some explanation. Assuming that the Admission Analysis database is linked to the Primary Income program (one of the options discussed earlier), a record for each performance will gradually be built up. After the performance, when the record is complete, it will contain data on: a performance details — title of work performed — location/auditorium — capacity — day of week/date — evening/matinee b sales details — number of tickets sold at each price — value of tickets sold at each price — special deals/discounts e other details which can be anything you can be bothered to establish a code for such as — weather — who was playing the lead What the programme will then do is print out the details of all those performances which meet user-specified criteria for one or more of those pieces of information and, if required, total and do other calculations on the numbers involved.
Being numerous, it is also more difficult to keep track of them. It is much easier to lock away one hard disk than a pile of floppies The making of back-up copies is more complicated for hard disk systems than for floppy disk. Nevertheless, the balance of operational effectiveness probably favours the hard disk, but it is clear that the cost may put it out of reach of some organisations. Making the system available on both hard and floppy disks represents a significant increase in software development costs since there have to be substantial differences in the programs.
Computers and Arts Management by Iwan Prys Williams